Vacant post Secretary – Adm. Department (m/f) (11/07/2014)
ref. DELBRA 2014/06
1. Overall purpose
To assist in organizing the regular work of the Administrative Section of the Delegation
2. Functions and duties:
2.1 organizing meetings and missions, and maintenance of agenda.
2.2 incoming and outgoing correspondence, including fax and e-mail.
2.3 answering and screening incoming phone calls, replying to general queries related to administrative matters.
2.3 fuel tax exemption matters regarding Delegation and officials.
2.4 treating local agents medical reimbursements.
2.5 prepare calls for tenders and dossiers involving procurement for the Administration Section.
2.6 translation of Administrative legal and media texts relevant for the Delegation’s functioning.
2.7 co-ordination and management of the Delegation’s drivers schedules.
2.8 responsible for the stationary.
2.9 assisting the Administrative Section in other ad-hock tasks.
3. Education and training
University Degree in Secretariat; Administration or similar is required.
4. Knowledge & experience
A minimum of 4 years of relevant professional experience. In the selection process, preference shall be given to candidates having worked in multinational public or private organisations or otherwise having worked in an international environment and having performed tasks similar to the ones detailed under the heading ” functions and duties”.
Fluent in Portuguese and excellent written and spoken English. Good knowledge of Spanish and/or French is an advantage, while other EU languages shall also be considered in the selection process.
Excellent Oral, verbal and non-verbal communication skills
Interpersonal and team work skills, initiative and enthusiasm.
Ability to analyse situations quickly and find appropriate solutions.
6. Personal qualities
Ability to work in a multinational environment.
CONDITIONS OF EMPLOYMENT
Local agent – Group III – R$ 5.048
How to apply
The applicants should send the CV to email@example.com until 8:00 am of 11/7/2014.
Please only use the on-line European CV form, available through the link .