Brasilia – DF (1)
EMBAIXADA DO REINO UNIDO
To organise and support events at the Residence, manage the Ambassador’s diary and provide flexible support for the executive office of the Ambassador and Deputy Head of Mission.
Job Description: *Residence. Work with the Ambassador to organise all events at the Residence, meals, parties and all overnight guests. Work with the Residence Manager to ensure that the Residence is used correctly for entertaining, supporting the objectives of the Embassy. Be the “front of house” for the residence events, greeting guests, ensuring that they are well served. This will mean working late on the occasional evening. 40% of the job (with big variations during the year).
Support the Head of the Executive Office to manage the Ambassador’s diary, ensure that it is up to date, clear, that the right people come to the meetings, that requests for meetings are being pursued, either by the person themselves or by colleagues in the mission. Liaising with people organising the Ambassador’s diary when he travels so that they are performing the same function to the same level of quality. 30%
Work with the two executive assistants, to the Ambassador and Deputy Head of Mission, to provide collective support – this may include travel bookings, managing the executive office inbox, circulating diaries, booking travel, managing contacts – and resilience so that each person can cover the other in the event of an absence, predicted e.g. leave or unforecast. 30%.
Diary management. Should be excellent at and get pleasure from organising and delivering events, and be able to juggle competing demands, switch between different functions and be comfortable working at speed with a lot of different customers. Will also have to be able to work well with experienced Residence staff. They need to be keen to be part of a culture of excellence, respect and working together.
Essential on arrival: Teamwork, experience in event organisation, and office systems e.g. Windows.
Excellent analytical, interpersonal, and communications skills in both English and Portuguese. Desirable: Diary management. Key UK Civil Service Competencies for this role: Delivering at Pace. Delivering a Quality Service; Demonstrating Resilience. Collaborating and Partnering.
- Salário: R$ 5.111,33
- Regime de contratação: CLT (Efetivo)
- Idiomas: Inglês – Avançado
- Embaixada do reino unido
Representação diplomática estrangeria.
- Multinacional de grande porte com 14.000 funcionários
- Ramo: Órgãos públicos
- Serviços e produtos: Organização Não Governamental (ONG´S)
- Sede: Brasilia – DF
Link para candidatura; CATHO (somente assinantes)